File It Away

2009-12-16T13:31:00.000-08:00

     Do you ever watch those TV shows about organizing space? I love the before and after pictures and marvel at the infinite usage of plastic containers!

     I have fantasized about having a "Martha Stewart" style craft/hobby room in my home where everything is neatly tucked away in cabinets that swing out from my desk, with my accessories in color-coded bins, perfectly organized and accessible.

     Well, I'm not as talented as Martha Stewart, but at least in your office you can cover the worst of your sins with Tambour Doors!

     When they first came out with the Tambour Door to solve the problem of privacy in the doctor's office and meet the HIPAA Compliant regulations, it was such a revelation. Here is a lockable accordion door that is installed on your existing shelving unit, with no fuss, minimal cost, and it complies with regulations. Perfect.

     And, as an added benefit it hides all the extras you store in your shelving unit. Like me, I'm sure you have the extra boxes of envelopes on the top shelf, or the folders that are jammed too tight in one section or need to be shifted over to another section. Just the normal stuff we don't have time for every day. We need to have that Tambour Door to pull down at night and lock. We need to leave the office and go home and not worry about the safety of our files or the privacy of our patient's information.

     Sometimes, life is easy and neat.
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It's that time of year when we extend our Very Best Wishes to the people we talk to daily, weekly, monthly or whenever the need arises.

Thank You for trusting us with your business.

In these times of economic uncertainty we have been able to remain a steady force in the industry thanks in large part to your faith in us.

We still have our full staff and remain ever ready to take care of all your filing, storage, organizing and furniture needs.

MERRY CHRISTMAS and have a HAPPY, HEALTHY and PROSPEROUS NEW YEAR.

THE 2010 YEAR LABEL

2009-10-07T18:39:00.001-07:00

THE 2010 YEAR LABEL

October is here and along with cooler

temperatures, pumpkins, and Halloween,

we receive our first shipment of Year Labels

for the upcoming year.

As you can see by the sampling, there are

many colors, styles and sizes to choose from.

Click on the Year Label picture on the right to

link to our Website and see the large variety of

labels available.

Order before the end of October and use the

Promotional Code "2010ezine" when you

purchase online or simply call us to receive

20% savings on your Year Band purchase.

Adding a Year Label to your Folder is a great

way to keep track of current files versus files

that have become inactive because patients

or customers have moved or maybe are using

a different source for their needs.

You can purge that file easily by looking at

your shelving unit and pulling out the folders

with Year Labels that have not been updated.

This will also keep your active Shelving Unit

roomy enough to accommodate new folders.

I Once Had A New Lap Top......

2009-09-30T10:16:00.001-07:00

As you can see, I am BIG on Lap Top Security. This is still a very painful subject for me as I'll explain.

We are a laptop family. David, Justin, Darah and I all have the latest and greatest in technology for our business/study/playtime. We tend to have our laptops on during any leisure time at home to check up on our social postings and e-mailing friends and family. Oh yeah, we're always working too!

I got the prettiest Pink Lenovo Ideapad for Christmas and David upgraded his Toshiba. Justin used an Apple and Darah just got another Lenovo Ideapad after wearing out her previous one. So, in all we had 5 laptops at home and 1 desktop computer.

On March 20, I arrived home from work to discover my house had been robbed.

Every room had been thoroughly tossed and I lost every piece of jewelry I had ever owned, all the laptops, every electronic item including cameras and TV's and the list goes on and on. I called 911 and the crime scene unit arrived to dust for fingerprints. Of course, they found nothing because apparantly crooks wear gloves!

Needless to say, nothing was ever recovered because this was just a robbery and I was insured after all!

The anger you feel over this type of violation is difficult to describe. I had jewelry that belonged to my mother and grandmother that was not valuable but irreplaceable. All of it was probably melted down within hours of the theft. The electronics could be replaced, but not the pictures stored on the computers. I lost so much more than the things that were taken.

So, if I'd had a Security device for my lap top then, they would not have gotten my memories. Or, try to replace all the data you store on yours if you haven't backed it up with a memory stick.

You spend thousands on your computers and the Lap Top Locker is only $159.
I would certainly consider this an option for a College student or look at the options for schools and large offices. I am definately a fan.
http://www.advancedfiling.com/images/Computer%20Security.pdf

Lap Top Security is Here

2009-09-28T19:00:00.000-07:00

Datum Lap Top Lockers

So, I've chosen a really great product to showcase for my 3rd posting. The Lap Top Depot, Cart and Locker.

We've had a lot of news stories lately about missing Lap Top Computers in our Schools. In fact, it's become quite a scandal and it made me think about the value of putting a Security Device in place as opposed to replacing the lap top.

Lap Top Depot: Offers easy access and fast laptop deployment when you need to store only a few laptops at a time. Rather than having one cart to load and unload, you can have a couple of Depots throughout your office.

Lap Top Cart: Provides a safe and easy way to transport and store numerous laptops for school, government, training or corporate applications.

Lap Top Locker: Prevent theft or unwanted access of your expensive laptop with Datum's LapTop Locker™. Perfect for offices, hotels, dorm rooms and more.

Check out the link for more information and Never Lose another Lap Top!

Come On, Get Organized!

2009-09-27T13:59:00.000-07:00

September 2009

2nd Post

Office Organization Is Not Beyond Reality!

Finding Effective Filing Systems Is Possible With Advanced Filing Systems.

Is your office a mess? Do you feel like you have files everywhere --- the floor, your desk, even on chairs? Don’t worry, office organization is not beyond reality. Your office can be organized through the use of filing supplies and filing systems.

The first step in getting organized is to find a reputable filing systems dealer – like Advanced Filing Systems. We can help you decide which filing supplies and systems you will need for your business.

Through the use of a combination of filing supplies and file systems, you will be able to transform your business filing systems into a dream come true. You will be able to effectively use your organized files, which will save time and money in the long run.

The next step is deciding which systems work best in your offices. There are several office filing systems to choose from.

Use a combination of Mobile Shelving Systems, Rotary Files, Bi-Files, Tri-Files and Document Scanning & Imaging Solutions to store your files in a fraction of the space that your current filing systems take up.

After determining the proper style of office filing systems, you will need to find effective filing supplies. Advanced Filing Systems can help!

Color-coding your files can reduce retrieval time by as much as fifty-percent
and you can reduce your re-filing and file retrieval time. Specialized tabs help accurately file in the same place to ensure files are not lost or misplaced.

Before you know it, your office will look cleaner, you will have reduced your labor, and increased efficiency office-wide – and Advanced Filing Systems can help with your filing supply needs!

See all the products listed on our Web Site at the link listed below:

What's Coming from "File It Away"

2009-09-27T09:02:00.000-07:00

September 2009
First Post

Boring you say! No, not Filing! Let me prove it to you. Stay with me over the next few postings and I'll show you some of the most innovative and exciting new products to be introduced to our industry in the past 50 years.

At Advanced Filing & Florida Office Systems, we've been showing people how to manage their filing issues for nearly 55 years and it seems there is always a new and innovative product being introduced to the market to get excited about.

Technology changes and with it we need to find a way to store, sort, move, manage and secure the paper trail that is created.

In the Blogs to come, "File It Away" will show you what has worked best in the past and is still relevant; tell you what is happening with the HIPAA Compliant regulations; introduce new technology for your file room and show you all the how-to's of easy filing from the small office application to the file room with thousands of charts.

So, next week we'll be back with information on Laptop Lockers.